ROOKIE RACING

Privacy Policy

Website: www.rookieracing.co.uk
Last updated: 25 October 2026

  1. Introduction

Rookie Racing is committed to protecting the privacy and personal information of our customers, drivers, parents, guardians and website visitors.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, make an enquiry, book a karting experience, participate in our training academy or use our services.

We recognise that many of our drivers are children and young people. We take our responsibility to protect their personal information particularly seriously.

We process personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  1. Who We Are

Rookie Racing provides karting tuition, driver development, kart hire, race support and related motorsport services.

Company: R1 Kart Racing Ltd
Company Registration Number: 16501724
Registered Address: Conwy Business Centre, Llandudno Junction, Llandudno, Conwy, Wales, LL31 9XX

Trading Name: Rookie Racing
Website: www.rookieracing.co.uk
Email: info@rookieracing.co.uk
Telephone: 07957 311127

For the activities covered by this policy, R1 Kart Racing Ltd is the data controller where it determines how and why personal information is processed.

  1. Information We Collect

Depending on your interaction with Rookie Racing, we may collect the following information:

Personal and contact information

  • Names of drivers, parents and guardians
  • Email addresses and telephone numbers
  • Postal addresses
  • Dates of birth and ages of participating drivers
  • Emergency contact details

Booking and participation information

  • Karting experience and ability levels
  • Training course bookings and attendance
  • Kart hire and racing participation records
  • Racing licence details where relevant
  • Driver development and coaching records
  • Purchase and payment records

Health and safety information

Where necessary for safe participation, we may request relevant medical information, allergies, disabilities or other information affecting a driver’s ability to participate safely.

We will only collect information that is reasonably necessary for the relevant purpose and will restrict access to authorised personnel.

Website information

When you use our website, certain technical information may be collected, including IP addresses, browser information, device details and website usage information.

  1. How We Use Your Information

We may use personal information to:

  • Respond to enquiries and provide information about our services.
  • Process karting bookings, training sessions and purchases.
  • Organise academy activities and race events.
  • Maintain driver training and progression records.
  • Communicate with parents and guardians.
  • Manage payments, invoices and customer accounts.
  • Support participant safety and respond to emergencies.
  • Meet our legal, safeguarding and insurance obligations.
  • Improve our website and customer services.
  • Send marketing communications where permitted by law.

We will not sell personal information to third parties.

  1. Our Legal Basis for Processing Information

Under UK GDPR, we must have a lawful basis for using personal information.

Depending on the circumstances, we rely on:

Contract: To provide booked training, kart hire, purchases and other services.

Legal obligation: To comply with applicable legal, accounting and regulatory requirements.

Legitimate interests: To manage our business, respond to enquiries, maintain appropriate security and improve our services, provided these interests do not override individuals’ rights.

Consent: Where consent is required, including certain marketing activities, use of optional cookies and photography or promotional activities where consent is the appropriate basis.

Vital interests: Where necessary to protect someone’s life in an emergency.

Where we process health information or other special category personal data, we will identify and document an additional lawful condition under Article 9 UK GDPR and, where applicable, the Data Protection Act 2018.

  1. Children’s Privacy and Safeguarding

Rookie Racing works with children and young people through its karting academy and driver development programmes.

We recognise that children’s personal information requires additional protection.

We will:

  • Collect only information necessary for participation, safety and administration.
  • Involve parents or guardians where appropriate.
  • Restrict access to children’s personal information.
  • Avoid unnecessary disclosure of children’s contact details.
  • Take particular care when using photographs, videos and promotional material featuring children.
  • Respect children’s own data protection rights, taking account of their age and understanding.

Where appropriate, we will obtain parental or guardian permission for activities involving children. Such permission does not replace any separate lawful basis required for processing personal information.

  1. Photography, Video and Media

Photography and video recording may take place during karting training, racing and academy activities.

Images and recordings may be used for coaching, driver development, event coverage and, where appropriately authorised, promotional purposes.

Promotional material may appear on our website, social media channels, advertising or other Rookie Racing publications.

We will take particular care when publishing identifiable images of children and will obtain appropriate permissions where required.

Parents, guardians and drivers can contact us regarding concerns about identifiable images or recordings.

Requests for removal will be considered in accordance with applicable data protection rights and the circumstances of publication.

  1. Sharing Personal Information

Where necessary, we may share relevant personal information with:

  • Karting circuits and event organisers.
  • Motorsport governing bodies, where applicable.
  • Coaches, mechanics and authorised team personnel.
  • Booking, payment and website service providers.
  • Insurers and professional advisers.
  • Emergency services and medical professionals where necessary.
  • Regulators or public authorities where legally required.

We only share information where there is an appropriate lawful basis and will seek to ensure that recipients handle it securely.

  1. Payments and Online Purchases

Where customers purchase products or book services online, payment information may be processed through third-party payment providers.

We will take reasonable steps to ensure that payment services use appropriate security measures.

Any payment provider may also process personal information under its own privacy policy.

  1. Cookies and Website Analytics

Our website may use cookies and similar technologies to support website functionality, remember preferences and understand how visitors use the website.

Essential cookies may be used where necessary to operate the website.

Where legally required, we will request consent before setting non-essential cookies, including relevant analytics or advertising cookies.

Visitors should be able to manage their cookie preferences and withdraw consent where applicable.

Further details of the cookies actually used, their purposes, providers and duration should be made available through our cookie information or consent system.

  1. Marketing Communications

We may send information about Rookie Racing training opportunities, academy programmes, events, services and promotions where we have an appropriate lawful basis.

Where consent is required, we will obtain it before sending marketing communications.

You can opt out of direct marketing at any time by contacting info@rookieracing.co.uk or using the unsubscribe option provided in relevant communications.

We will not use children’s personal information for direct marketing without ensuring that all applicable legal requirements and safeguards are met.

  1. How Long We Keep Information

We retain personal information only for as long as necessary for the purposes for which it was collected, including relevant legal, insurance, safeguarding and business requirements.

Retention periods depend on the type of information and the reason it is held.

For example, accounting records may need to be retained for statutory periods, while enquiries that do not lead to bookings may be deleted sooner.

Health, safeguarding and children’s records will be subject to appropriate retention and secure disposal arrangements.

When information is no longer required, we will securely delete or anonymise it.

  1. Data Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration and disclosure.

These measures may include access restrictions, secure systems, appropriate staff procedures and the use of reputable service providers.

No online transmission or storage system can be guaranteed to be completely secure.

  1. International Data Transfers

Some technology and service providers may process information outside the United Kingdom.

Where personal information is transferred internationally, we will ensure that an appropriate legal transfer mechanism or recognised adequacy arrangement applies, together with any necessary safeguards.

  1. Your Data Protection Rights

Under UK data protection law, you may have the right to:

  • Request access to personal information we hold about you.
  • Request correction of inaccurate or incomplete information.
  • Request deletion of personal information in certain circumstances.
  • Request restriction of processing.
  • Object to certain uses of your information, including direct marketing.
  • Request transfer of eligible personal information.
  • Withdraw consent where processing relies on consent.
  • Challenge certain solely automated decisions where applicable.

These rights are subject to legal conditions and exemptions.

To exercise your rights, please contact:

info@rookieracing.co.uk

We will respond within the time limits required by applicable data protection legislation.

  1. Third-Party Websites

Our website may contain links to external websites, karting organisations, suppliers or booking services.

We are not responsible for the privacy practices of independently operated websites.

We recommend reviewing their privacy policies before providing personal information.

  1. Complaints

If you have concerns about how Rookie Racing handles personal information, please contact us first so we can investigate.

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s data protection regulator.

Information Commissioner’s Office
Website: www.ico.org.uk
Telephone: 0303 123 1113

  1. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in legislation, our services or how we handle personal information.

Any updated policy will be published on www.rookieracing.co.uk with a revised date.

  1. Contact Us

For privacy enquiries, requests or concerns, please contact:

Rookie Racing
R1 Kart Racing Ltd
Email: info@rookieracing.co.uk
Telephone: 07957 311127
Website: www.rookieracing.co.uk

Registered Address:
Conwy Business Centre
Llandudno Junction
Llandudno
Conwy, Wales
LL31 9XX

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